PDF to Excel. Email to CRM. Your busywork, handled.
Data Entry & Document Processing takes the repetitive work off your plate — transferring, organizing, and cleaning up your business information across documents, spreadsheets, and CRM systems, so you don't have to spend your own time doing it.
The busywork we take off your plate
Not typing for its own sake — accurate, organized business information you can actually use, without spending your own time getting it there.
Documents & PDFs
Turning paper and PDF into something you can work with.
- PDF to Excel
- PDF to Google Sheets
- Word to Excel
- Invoice to spreadsheet
- Form processing
Email & CRM
Getting the right information into the right system.
- Email to CRM
- Email to spreadsheet
- CRM data entry
- Customer record updates
- Duplicate cleanup
- Data verification
Spreadsheets & Records
Keeping the files you already rely on clean and current.
- Spreadsheet updates
- Spreadsheet cleanup & formatting
- Consolidating multiple spreadsheets
- Product catalog updates
- Inventory updates
- Supplier databases
- Basic online research
- Preparing data for import into business systems
One-time projects, or ongoing work
Some businesses have one backlog to clear. Others have new documents to process every week. Data Entry & Document Processing works either way — you're never locked into more than you actually need.
What this looks like in practice
- 500 PDF invoices converted into one clean spreadsheet
- Daily website form submissions entered into your CRM
- Three separate spreadsheets consolidated into one master file
- A new supplier price list used to update your product catalog
- A weekly batch of customer records checked, cleaned, and updated
Checked before it reaches you.
People are not buying typing — they're buying accurate, organized information. Checked before delivery, so you receive clean, organized data ready for review and use.
Before anything is delivered, we confirm
- No missing or duplicate rows
- Numbers match the source document
- Formatting and naming follow your convention
- Anything unreadable or unclear is flagged, not guessed
- A final review before it's sent back to you
What "done" looks like
Judged on what actually lands in your inbox — not on how the work got done.
Clean, accurate data
Checked against the source before delivery
Clear scope and price
Agreed before any work begins
Delivered on time
The timeline you agreed to, not a moving target
Nothing hidden
Anything unclear gets flagged, not buried
Managed work, checked before delivery, without recruiting or supervising someone yourself.
Hiring for data entry means recruiting and training someone yourself. A freelancer marketplace means inconsistent quality with no one accountable if something's wrong. With GMH, the work is done and checked before it reaches you — and one company stands behind it.
What's different
- No recruiting, training, or management required
- Checked for accuracy before you ever see it
- Clear scope and price agreed before we start
- Scales from a single project to ongoing weekly work
- One point of contact from first message to delivery
From "here's the file" to a finished result
Most straightforward projects can be scoped without a discovery call. If we need clarification, we'll schedule a short call before preparing your proposal.
Send us the task
Files, or a short description of the work.
We review the scope
We determine size, complexity, and timeline — a short call only if we need clarification.
You get a proposal
Scope of work, price, and timeline, in writing.
You approve & pay
Work begins after approval and payment (or an agreed first payment).
We do the work
Entered, checked, and organized.
You receive the result
Delivered, accurate, and ready to use.
For most clients, this is where the relationship starts.
Data Entry & Document Processing is often the first thing GMH handles — not the last.
If the work keeps coming back
When one project turns into a steady stream of documents, records, and updates, it's usually more efficient to move to a standing weekly seat.
Explore Managed Business Support →If the real issue is your CRM itself
Sometimes clean data reveals a bigger problem — a CRM that isn't set up to support how you actually sell or serve customers.
Explore CRM & Business Organization →Tell us what needs to get done.
Send the files or describe the task. We review the request and respond with the scope, price, and timeline before work begins — most straightforward projects don't need a call to get there.
Request a Quote